how to apply for extenuating circumstances ucl

Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. If your ECs are submitted late, your evidence should help to explain the delay. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. SeeSection 1.5: Providing Supporting Evidence. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. If you do not submit the requested evidence, your claim will normally be rejected. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. At this point it is too late. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. , normally no more than one week after the first affected assessment. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC Our job is to make sure you feel supported every day. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Usually, you apply through your subjects department. ECs are designed for emergencies. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. This year, students will be allowed to self-certify (apply without formal proof) for an EC . This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). But life isnt always easy. Make sure that you know what you need to submit and the deadline for submitting claims. You can find the full enhanced Extenuating Circumstances procedure here. These include: If you think you fall into the first bracket of situations, you should escalate your application. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. . Letter or certificate froma doctor or other registered medical professional external totheUniversity. %%EOF You can self-certify for ECs within certain conditions. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Short-term support for illness, bereavement or other unexpected emergencies. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Volunteering Awards Ceremony 2021: Your Definitive Guide! 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. EMC This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. We may be able to support you better through the wider Student Support Framework. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Please be patient. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. HPpuVru0 Advertise a vacancy on our platform today. Police/crime report (a crime number on its own isnotacceptable). Letter from your doctor or medical practitioner). Please refer to SHS Faculty for penalties for over-length work. before 12.00 noon on the due date. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Step 2: gather the relevant evidence for your application. What qualifies for extenuating circumstances? Third-year student, Iris, recently received an emergency grant, hear what the process was like . References in the text should be in the author/date (Harvard) format. If you do not submit the requested evidence, your claim will normally be rejected. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Work will not be accepted by email. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Need support during your admission journey? You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream includes details of all the different support that is available to you. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. butler county election office phone number / . EMC EMC H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Figures captions and table titles. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. 535 0 obj <>stream Were led by studentsand that means youre in charge. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. ANYWAYYY enough about meeee plz dont leave me hanging. /Tx BMC It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. This may affect the type of mitigation that is available to you. You must submit your late evidence no more than four weeks after submitting your EC application. /Tx BMC You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. EMC It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Bereavement: You will be required to provide a death certificate. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. /Tx BMC If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Section 2.9: If you miss the deadline for EC claims. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Theywontusually accept things such as viruses, disk corruption, printer problems etc. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Together,wecanmake the world around usbetter, on campus and beyond. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. review their decision. You will usually find this in your Handbook, or ask yourDepartmentalTutor. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be We provide opportunities for 300 staff and have an annual turnover of more . Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. HA HA h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. UCL have a Self-Certification Policy in place for the 2022/23 academic year. All illustrations must be discussed in the text. This would bring us to equal standing with UCL clubs and societies. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream However, you will need to explain why you didnt submit your EC on time. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. You should submit the EC on time and indicate that your evidence will be forthcoming. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . This step-by-step guide will clarify how to do that. After youve applied, youll need to wait for the decision. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT From a casual class to captaining a competitive club, live an active lifestyle with us. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). endstream endobj startxref endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream We are not able to process ECs or respond to queries that are submtited by non-IOE students. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb '!g^ They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Students' Union UCL is an organisation that exists to make more happen. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. All Extenuating Circumstances claims must now be submitted on Portico. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: e.g. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Your claim will be considered by your department. UCL is yours, soshape it. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If you submit your essays online, chances are your extenuating circumstances form will also be online. Self-certified EC claims must be submitted before the assessment deadline/date. Self-Certified claims must be submitted before the assessment deadline/ date. 'Extenuating Circumstances' are events that are . Your EC will only be validated on receipt and evaluation of your evidence. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. EMC My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Luckily, extenuating circumstances are there to support you during these situations. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". See the assessment regulations. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Victim of crime :Police/crime report - a crime number alone isnotacceptable. Do Share & Care schemes work for student accommodation? endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. We are one of the largest student-led organisations in the UK. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: You must submit your late evidence no more than four weeks after submitting your EC application. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Any claims submitted after the assessment has started must be accompanied by evidence. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. We live by four promises. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. 419 0 obj <> endobj If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. /Tx BMC If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. University is a big, exciting place. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream The receiving office will forward your form confidentially to the appropriateperson. Appeals should be submitted within 10 working days of receiving your outcome. Read the Extenuating Circumstances regulations before completing this form.2. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). You can find a guide to submitting your claim on Portico on the UCL website. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream ` & If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply.

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